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Office Operations Associate (LTE) | Wisconsin Historical Society

Employment Information

Office Operations Associate (LTE)

Part-Time, Wisconsin Historical Society

Office Operations Associate (LTE) | Wisconsin Historical Society
Job Information
Location(s)Wisconsin Historical Museum, 30 North Carroll Street, Madison
DivisionDivision of Museums and Historic Sites (DMHS)
CountyDane
ClassificationOffice Operations Associate
Working TitleOffice Manager
Type of EmploymentPart-time, 15-25 hours between 8am-4:30pm, Monday - Friday
Salary$10.00-$12.00 per hour based on previous experience.
ContactMike Hollander, Museum Director, Wisconsin Historical Museum, museum@wisconsinhistory.org
Deadline to ApplyApplications will be accepted until the needs of the department have been met. Top candidates will be contacted for the next steps in the interview process.

Introduction

The Wisconsin Historical Museum is located at 30 North Carroll Street in Madison, Wisconsin. For additional information please see the Wisconsin Historical Society website at: www.wisconsinhistory.org/museum.

The Wisconsin Historical Museum seeks friendly, service-oriented individuals who are punctual, flexible, a team player, and comfortable with math and computers. Under the supervision of the Museum Store Manager, the Museum Store Sales Associate Duties include greeting and serving museum guests in our store, maintaining store displays, learning about Wisconsin history, opening and closing museum store, preparation of merchandise for sale, shipping and receiving, and conversing with our visitors.

Learn more about the Wisconsin Historical Society.

Job Duties

  • Manage day-to-day office operations
  • Process all incoming invoices
  • Assist with processing staff purchasing card bi-weekly statements
  • Place orders for supplies
  • Pack and mail orders placed through the Society’s online store
  • Answer phone and email inquiries
  • Submit weekly revenue and attendance reports
  • Manage shared work spaces
  • Coordinate distribution of print materials
  • Serve as point-of-contact for contractors
  • Other duties as assigned

Qualifications

  • Excellent at multitasking and being a team player
  • Ability to work independently
  • Experience using Microsoft Office Suite
  • Comfortable with math and attention to detail
  • Effective written and oral communication skills
  • Ability to be on time and well organized
  • Ability to deliver excellent customer service
  • Knowledge of State of Wisconsin purchasing rules a plus

Special Notes

A criminal background check will be conducted prior to an offer of employment to determine if the circumstances of any conviction may be related to the job.

The Immigration Reform and Control Act of 1986 requires employers to hire only individuals who are eligible to work in the United States. Upon reporting for work, an individual will be expected to present proper evidence establishing employability.

How to Apply

Please submit a cover letter which includes a statement explaining why you are interested in this position.  Also submit a current resume.  In the resume, please include:

  • Computer Software applications you are experienced with.
  • Experience managing financial information
  • Office Management experience

Send completed application materials electronically to:

Mike Hollander, E-mail:museum@wisconsinhistory.org

Materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Questions may be directed to Mike Hollander at 608-264-6555 or museum@wisconsinhistory.org.

Application materials will be accepted until the needs of the department have been met. Top candidates will be contacted for the next steps in the interview process.

Learn More

The Wisconsin Historical Society is an equal opportunity employer.